As soon as you walk into a fresh, clean office, it’s almost impossible not to notice: the air is fresh, the desks are tidy, and the floors are well-kept. When you walk into an office that is not well-maintained, it is just as easy to see the difference.
For businesses in London, how clean your office is affects more than just how it looks; it also impacts the well-being of the people who work there, how clients perceive your business, and your ability to comply with the expectations you set in your workplace. However, it’s likely many organisations do not fully understand how important it is to choose the right cleaning partner for their office cleaning needs and how to ensure that the relationship remains strong.
This guide will outline everything you need to know about office cleaning services in 2026, including what office cleaning services really include, how to set an appropriate cleaning schedule, what your office cleaning contract should cover, and why using a sustainable cleaning product is no longer an option.
What Does An Office Cleaning Service Include?
There is great variability in the term “office cleaning” based on the provider. One of the most common problems businesses have with office cleaning services is that they believe that everything is included, only to find out that there are gaps in the covered services after the fact.
Segregating office cleaning into routine office cleaning, periodic office cleaning, and deep cleaning is helpful in clarifying what exactly is covered by the term office cleaning.
Cleaning of an office (Daily or Weekly)
Most office cleaning contracts are based on routine cleaning. Most of this occurs outside of working hours, but some businesses choose a daytime approach to their cleaning.
Common tasks include:
– Emptying and replacing liners on all bins
– Vacuuming carpets and mopping floors
– Cleaning of desks and common workstations
– Cleaning of high-touch common areas
– Sanitising kitchen areas
– Cleaning and restocking washroom facilities
– Spot cleaning of internal glass and glass partitions
– Cleaning the reception area and entrance area
Workplaces with hybrid workforces should be flexible with their cleaning; cleanliness should follow actual usage versus a set schedule.
Periodic Cleaning
Some cleaning doesn’t require to be cleaned on a daily basis but still requires professional cleaning on a regular basis.
– Cleaning of carpets and upholstery
– Cleaning windows both outside and inside
– Buffing and maintaining floors
– Deep cleaning of the kitchen including appliances
– Cleaning of air ducts and vents
– Thorough sanitising of high-touch areas
Once a Year Deep Cleaning
Deep cleaning is cleaning beyond the daily cleaning tasks, including targeted cleaning of areas usually missed such as behind furniture, inside appliances, edges, and corners of furniture and walls.
Businesses typically do a deep-clean once every year, when moving into an office, or after a period of heavy usage.
If you work in an office and the office hasn’t had a proper deep-clean in over a year or have lingering smells or visible signs of build-up, it…
How Frequently Should An Office Get Cleaned?
There is no one-size-fits-all answer to this question; rather it is dependent on how your space is utilized.
As a general rule of thumb, small spaces (up to 10 employees, hybrid) should be cleaned two to three times per week; medium spaces (10 to 50 workstations) should be cleaned daily; large spaces (50+ employees) should be cleaned daily with additional support during the daytime; any client-facing space should be cleaned daily and also refreshed immediately prior to any client meeting; therefore, if you have an office with a kitchen, you should always ensure that your kitchen gets cleaned every single day.
As flexible working is now “the new norm”, businesses are either over-cleaning their empty spaces or are under-cleaning their busy spaces; therefore, the most effective cleaning program is to adapt to usage.
Why Does Eco-Friendly Office Cleaning Matter More Than Ever?
Sustainable cleaning is no long an “added benefit”, but is quickly becoming the norm in today’s world.
Many traditional cleaning products utilize very hazardous chemicals, which in turn negatively affect the indoor air quality of an office setting, thereby negatively impacting how well and how effectively people perform throughout the course of the workday.
In summary, eco-friendly cleaning provides the following:
– Biodegradable and non-hazardous cleaning chemicals;
– Decreased amount of hazardous cleaning chemicals used;
– Reduces overall waste through using microfibre cleaning products;
– Better indoor air quality (breathability) in general.
A company’s ESG goals are another reason eco-friendly cleaning matters now more than ever; for example, even if your company does not have formal reporting on ESG goals, having a healthier work environment benefits every employee.
When Looking For An Eco-Friendly Cleaning Provider Look For The Following:
– Environmental certifications pertaining to their cleaning chemicals or manufacturer’s environmental certifications;
– Openness with regards to what cleaning chemicals the provider is using;
– Lists of waste management practices;
– Training programs for proper adherence to cleaning protocols.
What’s Included in a Cleaning Contract for Your Office?
A common issue with cleaning services is that the expectations were unclear from the start. A proper contractual agreement with your cleaning service provider should eliminate uncertainty by indicating with 100% certainty what is included as part of the service agreement.
Scope of Work
All areas within your office should have a detailed breakdown i.e. desks, kitchens, washrooms and meeting rooms, with the tasks defined under each and the frequency in which they are to be completed.
Schedule & Access
Contractual detail of when cleaning takes place, provide reasonable access to your facility, and how holiday or closure cleaning is managed.
Products and Equipment
All details about who provides the cleaning products and supplies and what will specifically be used in the cleaning, particularly if sustainability is an issue for your business.
Staff
Include who will be doing the cleaning of your office, how those cleaners are employed and what mechanisms are in place to enable proper quality control.
Quality Control
Details of what method will be used to monitor the performance of the cleaning company and how issues will be addressed.
Insurance
Double check the cleaning company has appropriate insurance and the insurance can be verified with the cleaning company.
Contractual Terms
Ensure the duration of the service agreement, points for review throughout the agreement, and how a fair exit from the relationship with the cleaning company can be realized.
Workplace Infection Control
Keeping your workplace healthy has received a lot of attention as of late, and will continue to be so, for good reason.
High-touch surfaces such as keyboard keys, door handles, and shared kitchen gadgets can spread a huge amount of bacteria in a very short time.
A professional cleaning service should include:
– regular disinfection of high-touch surfaces
– proper cleaning methods (clean first then disinfect)
– colour-coded systems
COSHH Compliance: What Businesses Should Know
Even when cleaning is outsourced, responsibility doesn’t completely disappear.
Your cleaning provider should:
– Have COSHH assessments for all products
– Train staff in safe chemical handling
– Store chemicals correctly
– Provide Safety Data Sheets when needed
A reliable company will always be transparent about this.
Choosing the Right Office Cleaning Company in London
London has no shortage of cleaning providers—but finding the right one makes all the difference.
Here’s what to focus on:
Experience
Look for companies that understand your type of workspace.
Certifications
These show consistency and commitment to quality.
Local Presence
A London-based team means faster response and better communication.
Transparent Pricing
If something feels too cheap, there’s usually a reason.
Communication
You should have a dedicated point of contact.
Values
Your cleaning company is part of your wider business ecosystem—how they treat staff and approach their work matters.
Companies like Dazzle Office Cleaning Company, for example, focus not just on delivering consistent results, but on building reliable, long-term partnerships with clients—something that becomes increasingly valuable as workplace expectations evolve.
Office Cleaning Checklist
A structured cleaning plan usually includes:
Daily:
– Emptying bins
– Cleaning floors
– Wiping desks
– Sanitising kitchens
– Cleaning and restocking washrooms
– Disinfecting high-touch points
Weekly:
– Cleaning glass and partitions
– Detailed kitchen surface cleaning
– Wiping skirting boards
Monthly or Quarterly:
– Deep cleaning appliances
Floor treatments
– Carpet and upholstery cleaning
– Vent cleaning
Common Questions
How much does office cleaning cost in London?
Costs vary depending on size, frequency, and scope. Smaller offices may start from a few hundred pounds per month, while larger offices require tailored quotes.
Can cleaning be done during working hours?
Yes—many businesses now prefer daytime cleaning for flexibility and visibility.
What’s the difference between contract and ad-hoc cleaning?
Contract cleaning is ongoing and scheduled, while ad-hoc cleaning is one-off, usually for specific needs like deep cleans.
Why Office Cleaning Is a Business Decision
Cleaning is often treated as something that runs quietly in the background—but its impact is anything but small.
A clean workspace supports employee wellbeing, reduces sick days, and creates a stronger first impression for clients and visitors.
In today’s competitive environment, where workplace experience matters more than ever, cleanliness becomes part of how your business is perceived.
Many London businesses are now choosing partners like Dazzle Office Cleaning Company, who combine high standards with flexibility and a people-first approach—because it’s not just about cleaning, it’s about consistency you can rely on.
Want to see how this could work for your office? Click here to explore Dazzle’s approach to office cleaning.
Looking for a setup that actually fits your workspace? Click here to get a tailored quote from Dazzle.
